Last Updated February 1st, 2021
The following capitalized terms shall have the meanings provided below:
“Kintone Users & System Administrator” means any person registered by Customer as a manager who has the power to execute, modify or terminate this agreement or takes any other procedures via the Kintone Users & System Administration on Customer’s behalf with Kintone Corporation.
“Kintone Users & System Administration” means the administration page which the Administrator Account can configure various settings of Kintone, such as adding users and configuring password policy. The Kintone Users & System Administrator(s) can purchase services, make payment and change subscription details.
“Service Account” means the account you create on Kintone with IDs assigned and passwords, e-mail address, and access URL to login and such other information as Customer or a User may need to access Kintone (“Service Account Information”). The Service Account used by the Kintone Users & System Administrator for use of managing the Kintone Users & System Administration shall be referred to as the “Administrator Account” and the Service Account for Service shall be referred to as the “User Account”.
“Service Systems” means systems, data servers and any other telecommunication equipment installed by Kintone Corporation to provide Kintone services.
“User” means any individual registered and granted as a user by the Customer for use, or trial use, of Kintone. The Customer may invite any guest user to use the guest space of Kintone and register her as a guest User. The Customer may allow such guest User to use Kintone in the same manner permitted for ordinary Users, provided however that such guest User’s use is strictly limited within the guest space to which she is invited.
2.1 When you make registration to start using Kintone, you will be asked to provide the Customer’s name, address, contact person, contact information and other information for our identification purposes (collectively, “Customer Information”). You may also be asked to provide us with documents evidencing the information provided is true and accurate.
2.2 Your registration may be subject to our further examination process in which we may choose not to accept your registration. We reserve the right whether to accept your registration and may refuse it or later terminate the agreement if we at our sole discretion determine any of the following items can be found:
(1) the registration has been made with false information;
(2) you failed or are likely to fail to perform any contractual obligations under any agreements of services of us or its affiliates.
(3) there is a reasonable doubt about continuous provision of Kintone services; or
(4) it may cause significant interference with our business operations.
2.3 Any registration and any other procedures taken via your Administrator Account or anything we confirmed via the e-mail address which is registered at the Administrator Account shall be deemed proceeded and confirmation by the Customer itself.
3.2 Without our prior consent, you shall not share, or allow individual Users to share, each User’s account with any other persons.
4. Trial Use
4.1 You may use Kintone on a trial basis in a manner and for a period which will be designated or instructed by us.
4.2 If you continue using Kintone after such trial period, you must make registration to begin a paid subscription of Kintone and may need to enter into an agreement with us on use of Kintone. Under no other circumstances, will you be allowed to use Kintone after the trial period.
4.3 If you make registration for a paid subscription of Kintone, you must follow the procedures provided by us.
5. Trial Use of Beta Version
5.1 You may be offered trial use of Beta Versions of Kintone services only for the purposes of evaluating it and considering your purchase thereof. “Beta Versions” shall mean a version of applications and user environment for trial use for the purpose of evaluating new functions of Kintone services before their official release, whether or not it is actually called a “beta version”. Additional terms and conditions for trial use of Beta Versions may apply.
5.2 WE DO NOT GUARANTEE THAT SPECIFICATIONS AND FUNCTIONS OF AN OFFICIAL VERSION WILL BE EQUIVALENT WITH ANY OF ITS RELEVANT BETA VERSIONS. WE DO NOT GUARANTEE THAT THE DATA YOU STORED IN A BETA VERSION WILL STILL REMAIN STORED AND AVAILABLE AT ITS RELEVANT OFFICIAL VERSION WITHOUT ANY PROBLEMS, NOR DO WE GIVE ANY ADVICE OR SUPPORT REGARDING SUCH SEEMLESS TRANSITION. WE DO NOT GIVE ANY ADVICE OR SUPPORT EVEN WHEN THERE ARE INQUIRIES REGARDING FUNCTIONS, FAILURE OR OTHER PROBLEMS REGARDING A BETA VERSION.
6. Details of Kintone services
The service details of a paid subscription of Kintone shall be as described in our website www.kintone.com and/or in each Order Form. Likewise, if you separately require additional Optional Service(s) related to Kintone, details of such Optional Service(s) shall follow in the Order Form(s) related thereto.
We are the sole service provider of Kintone in North and South America.
8. Subscription period
8.1 The subscription period(s) for use of Kintone may be detailed in a separate “Order Form” provided by Kintone and signed by Customer, or otherwise shall be self-selected in the Kintone Users & System Administration by the Customer either as Monthly subscription or Annual subscription. The minimum subscription period shall be one (1) month.
8.4 Unless otherwise provided herein, early termination of this Agreement is not permitted during a subscription period.
9.1 Our pricing of paid subscription fees is set based on such as the grade of subscription, the number of Users purchased and the type of your organization. For more information on subscription fees, please refer to the price list on our website (https://www.kintone.com/pricing/) and/or to a separate subscription service quotation and Order Form that may be provided to Customer. We may change our pricing of paid subscription fees with prior notice to Customers via the notification method as set forth by us and it shall be deemed that you have agreed with the change if you continue to use the Kintone services even after such notice. Separate professional services, such as technical consultation, implementation, and training may be provided by us to you, but such professional services shall be governed by a separate SOW agreement. The abovementioned fees do not include any communication costs, packet fees or other communications expenses payable to the carrier in connection with the services, which shall be paid by you.
9.2 Even where special campaign price is applicable at the start of a subscription, it will cease to apply after the expiry of the applicable period of such campaign or after you lose eligibility for such special campaign.
9.3 You shall pay all relevant fees and tax and other public charges by the due date individually determined based on the duration of each subscription period.
9.4 If there are several outstanding fees which are already due but we receive your payment which fall short of those unpaid amount of fees, we may at our sole discretion choose to which payment obligation we allocate the paid amount regardless of the due date.
9.5 If you fail to pay any fees or any other obligations by the due date, you shall pay us delinquency charge at 8.00% per annum for the period from the day immediately following the due date to and including the day immediately preceding the day on which the payment is made. Such per-annum rate shall assume a year of 365 days even when the relevant period includes a leap year.
9.6 If you fail to pay any fees or any other obligations in full or in part by the due date, we may at our sole discretion suspend provision of the services. If we at our sole discretion give a grace period to you and the fees or any other obligations are paid within such period, we may at our sole discretion opt to keep this Agreement in force and effect and to recommence provision of Kintone services (then, you shall be required to pay fees for a full month period even if it recommences the services in the middle of the calendar month). Monthly or annual fees are payable in full for the month in which provision of Kintone service is suspended, and shall not be reduced or refunded pro-rata even if the provision is suspended in the middle of the calendar month.
9.7 Unless otherwise provided, fees are not refunded in any case.
10. Upgrading, Changing and Terminating Subscriptions
Unless otherwise permitted by us, changes to the license for a paid subscription service and to the number of Users purchased shall be handled as follows:
(1) Monthly Subscription. You may terminate or change the monthly subscription of Kintone with a prior written notice in a form we designate. The termination notice shall be delivered to us six (6) business days before the start of the final month of the subscription and the termination shall be effective at the expiry of the final month accordingly. The notice to change the subscription shall be delivered to us six (6) business days before the start of the month from which the change (and revised subscription fees) will apply for the subscription. The number of users cannot be decreased: (a) in the month the order is first placed; or (b) in a month it has been increased.
(2) Annual Subscription. You may terminate or upgrade (including increasing the number of Users) the annual subscription with a prior written notice in a form we designate. The termination notice shall be delivered to us six (6) business days before the start of the month from which you wish to terminate the subscription. The notice to upgrade the subscription shall be delivered to us six (6) business days before the start of the month from which the upgrade (and revised subscription fees) will apply for the subscription. No subscription fees shall be refunded nor will any reduction of Users accepted during an annual subscription period. The number of licensed users can be decreased only when renewing your contract for the next year.
11. API and Template Program
11.2 You must use the APIs in accordance with their respective specifications and terms and conditions specifically provided to such APIs. You may develop applications using the APIs as long as such applications are used solely by you with Kintone.
11.3 You may use, reproduce and modify Template Programs as long as they are used solely by you with Kintone. Terms and conditions may specifically be provided to respective Template Programs by us or third parties.
12. Change of Customer Information
12.1 If any changes occur to the Customer Information, you shall promptly update the Customer Information details via the Kintone Users & System Administration.
12.2 When you update the Customer Information via the Kintone Users & System Administration pursuant to Term 12.1 above, all communications, notices, claims and demands from us to you shall be thereafter transmitted or sent to such address so updated. If any Customer Information is changed but you fail to update it, we shall not be liable for any damages incurred by you, Users or a third party as a result of our communications, giving notice, making claims and demands to or otherwise contacting the then most-updated address, or otherwise failing to reach you.
12.3 Notwithstanding Term 12.1 above, if any changes occur to the information related to the Kintone Users & System Administrator but Kintone services are not available for any unavoidable reason, then you shall promptly notify us thereof.
12.4 When giving notice in Term 13.3 above, you shall submit a document in writing evidencing that the contacting person has the authority on your behalf and follow other procedures designated by us.
13. Use of Customer Information
13.1 We shall not use Customer Information for any purposes other than for providing Kintone services, shall not allow any third party (other than its affiliates) to use it and shall not disclose or leak it to any third party (other than its affiliates) without your written consent.
13.2 We will use Customer Information for the purpose of:
(1) providing, managing and operating Kintone services;
(2) contacting you as necessary in relation to your use of Kintone;
(3) sending advertisements such as notifications on campaigns and surveys, or any other notifications on products or services (only if you previously agree in writing to receive such notifications); and
(4) sending a free gift as part of a campaign or survey.
13.3 If we cannot reach you using the Customer Information or when we deliver an urgent or important information to you, we may, at our sole discretion, send such information to you using a notification function of Kintone. IF WE FAIL TO REACH YOU EVEN IN SUCH MANNER, WE SHALL NOT BE RESPONSIBLE FOR NOT REACHING YOU.
13.4 Notwithstanding the foregoing, we may disclose Customer Information to a third party in the following cases:
(1) where Kintone includes any service provided by a third party developer in connection with Kintone, Customer Information may be disclosed to such third party developer in order to examine or reply to the inquiries from you in relation to such service;
(2) where you make registration for such service provided by such a third party developer in connection with Kintone, we may disclose Customer Information to such a third party developer as necessary for it to examine such registration; and
(3) where, we deem at our sole discretion, there is a compelling reason to disclose it (including but not limited to where law enforcement authorities require us to disclose it in accordance with applicable laws and regulations; where such disclosure is required in connection with legal proceedings; or where it is necessary in order to protect the rights of us, third party developers of services in connection with Kintone, other customers or third parties.)
14. Maintenance of Settings
You must maintain settings and usage environment of your telecommunication equipment and other hardware devices in line with our technical standards and conditions designated for Kintone. Such settings and maintenance must be made at your responsibility and expense.
15. Handling of Stored Data
15.2 We may, at our sole discretion, backup the Stored Data without obtaining your consent in order to assist you to restore data in case of server breakdown or suspension.
15.3 After termination of this Agreement, the Stored Data will be deleted upon the expiry of the retention period we separately determine. We shall not be liable for any damages incurred by you or a third party in relation to the storage, deletion or backup of the Stored Data after the expiry of the retention period.
15.4 We shall not access the Stored Data unless we determine it necessary for the purpose of:
(1) operating Kintone services safely;
(2) preventing system errors or other problems with Kintone services; or
(3) resolving support issues when you request our support in relation to your use of Kintone.
15.5 In the case of trial use of Kintone (including trial use of Beta Versions), we may delete a part of the Stored Data without obtaining your consent for the improvement of Kintone services.
15.6 We shall not disclose any of the Stored Data without obtaining your consent; provided, however, that we may disclose all or a part of the Stored Data without obtaining your consent when it is required by the laws and regulations (including where law enforcement authorities require us to disclose it in accordance with applicable laws and regulations).
15.7 Kintone functions may be connected to the services provided by third party developers. When you use such functions, the Stored Data for the use of such function may be provided to such third party developers.
16. Service Account Information
16.1 You shall, at your responsibility, strictly keep, and make the Users keep, the Service Account Information secret and shall never disclose it to any third party.
16.2 If all or a part of the details of the Service Account Information become, or are reasonably considered to have become known to any third party, you shall immediately report it to us. We will make efforts to swiftly suspend such Service Account. After confirming that these measures have been taken appropriately, we will take procedures to issue renewed Service Account Information.
16.3 WE SHALL NOT BE LIABLE FOR ANY DIRECT, INDIRECT OR OTHER DAMAGES ARISING FROM SUCH MISMANAGEMENT, LEAKAGE OR DISCLOSURE OF SUCH SERVICE ACCOUNT INFORMATION.
17. Suspension of services
17.1 Regular maintenance will be held as specified in our Service Level Objective
(https://www.kintone.com/security/#SLO). During such regular maintenance, the system may be temporarily suspended or unavailable. We agree to provide seven (7) days prior notice posted in the Kintone Status page (https://kintone.statuspage.io/) in the Kintone product interface notifications in the event Kintone will be unavailable due to regular maintenance.
17.2 Notwithstanding Term 17.1, we may suspend provision of Kintone services without prior notice if:
(1) it is necessary for maintenance of Kintone and systems and equipment thereof, or for maintenance of telecommunications equipment or when an unavoidable failure of the foregoing occurs;
(2) we determine at our sole discretion that it has become difficult to provide normal course of services due to significant burden or damage to Kintone services;
(3) we become aware that provision of Kintone services may cause significant damage to Customers or third parties due to falsification of data or hacking or the like;
(4) it becomes difficult to provide Kintone services due to discontinuation or suspension of telecommunication services by domestic or overseas telecommunications carriers, power supply services by electric power companies or any other public service;
(5) an emergency occurs or is likely to occur due to earthquake, tsunami, typhoon, lightening or any other act of God, war, civil war, enactment of new laws or abolition of laws or any other force major event; or
(6) we otherwise determine that it is highly necessary to suspend provision of Kintone services.
17.3 We will not accept any request to suspend Kintone services from you or any third party as a general rule.
17.4 We shall not be liable for any damages incurred by you or a third party as a result of suspension of or omission of suspension of Kintone services.
18. Discontinuation of services
We may at our sole discretion entirely discontinue Kintone services provided under this Agreement. In such case, we will notify you in the Kintone Status page in the Kintone product interface notifications or provide you with notice, for example via e-mail, at least two (2) months prior to the scheduled date of discontinuation and shall refund the prorated portion of any fees paid in advance for the discontinued services.
19. Restricted and Prohibited Acts
19.1 When using Kintone or the Service Account, you shall not:
(1) unless otherwise consented by us, license or grant the right to use Kintone to a third party;
(2) reproduce, distribute and loan the Service Account to any person other than the Users or transmit the same to, or lease or create security interest over it for the benefit of any third party;
(3) reproduce, modify, distribute, publicly transmit or make public the Template Program beyond the scope of your permitted use of it;
(4) modify, translate, change, alter or reverse-engineer any documents or programs related to Kintone;
(5) produce or distribute any derivative services of Kintone without our permission;
(6) infringe any intellectual property rights of us, our affiliated companies, third party developers of Kintone-connected services, other Customers or any other third parties;
(7) damage properties or reputation of us, our affiliated companies, third party developers of Kintone-connected services, other Customers or any other third parties, or infringe privacy rights, image rights or any other rights of the foregoing;
(8) do anything that causes or is likely to cause detriment or damage to us or any third party;
(9) do anything that is offensive to the public order and morals;
(10) commit criminal act or any other act violating laws, or do anything that assists or is likely to assist the foregoing;
(11) do phishing, faking the website of us, our affiliated companies, any third party developers of Kintone-connected services, other Customers or any other third parties;
(12) store or provide data containing harmful programs or information;
(13) transmit information in large volume using the telecommunication function contained in Kintone, or send e-mails to indefinite number of people or transmit e-mails to a recipient who has not approved it in advance;
(14) disclose without our prior written approval any vulnerability you may find or come to know in Kintone services;
(15) do what prevents or is likely to prevent operation of our business and provision of services;
(16) do what is or is likely to be detrimental to reputation of Kintone and all the services provided by us; or
(17) do any other act which we reasonably consider inappropriate.
19.2 If your use of Kintone or the Service Account results in any of the restrictions and prohibitions listed in Term 19.1, we may suspend provision of Kintone or use of the Service Account, or take such other measures as we may consider necessary.
19.3 WE SHALL NOT BE LIABLE FOR ANY DIRECT, INDIRECT OR OTHER DAMAGES ARISING AS A RESULT OF THE SUSPENSION MEASURES TAKEN IN ACCORDANCE WITH THIS TERM 19.
20. Service Warranty
20.1 Except as otherwise set forth herein (including but not limited to Terms 9.6, 17 and 19.2), when providing Kintone services, we hereby warrant to Customers that we will not suspend our Kintone services (for the avoidance of doubt, excluding third party applications and services) for consecutive 24 hours or longer due to system errors in the Service System. If you request, we will, upon our confirmation of a violation of this warranty, take one of the following measures:
(1) reduce the subscription fee from and after the month in which such violation occurs;
(2) extend the subscription period; or
(3) refund all or part of the subscription fees for the month in which such violation occurs;
provided however that we reserve the right to choose which measure to be taken.
20.2 The amount of such reduction of subscription fees, the duration of such extension or the amount of such refund shall be determined by us based on the actual number of days of suspensions (counting a consecutive twenty four (24) hour suspension as one day). Provided, however, that such period during which such reduction or extension is made or for which refund of subscription fee is made shall be no more than one month.
20.3 Notwithstanding the preceding Terms 20.1 and 20.2, the warranty shall not apply if:
(1) the services you use are a trial version or Beta Versions of Kintone;
(2) the services are suspended due to a system, internet, telecommunication equipment or devices (other than the Service Systems); or
(3) the services are suspended for any reason not attributable to us.
20.4 Any claim based on Terms 20.1 to 20.3 shall be delivered to us within sixty (60) days from the day on which such violation occurs. You must provide us with documents evidencing (a) payment of subscription fees and (b) details and date of occurrence of such violation.
(1) the warranty under this Term 20.1 above is the sole warranty in relation to the use of Kintone and that any other risks shall be borne solely by you;
(2) we shall not warrant that Kintone services (a) satisfy and suit your needs, (b) operate uninterrupted or (c) are free of any kind of errors (such as software bugs, architectural errors or otherwise) and that such errors will be fixed;
(3) any information or advice of us verbally or in written shall not be deemed as a new warranty or expand the scope of the warranty under this Term 20;
(4) we may change or discontinue any services incidental to Kintone without your prior permission; and
(5) we do not guarantee the then current user environment offered at Kintone at the start of your use of it will remain for your future use.
22. Limitation on Liability
22.1 THE MAXIMUM AGGREGATE LIABILITY THAT WE MAY HAVE IN RELATION TO KINTONE AND ITS RELATED SERVICES SHALL NOT EXCEED THE AMOUNT EQUAL TO ONE MONTH SUBSCRIPTION FEE FOR THE MONTH IN WHICH YOU INCUR DAMAGES. IN NO WAY SHALL WE BE LIABLE FOR ANY INDIRECT, CONTINGENT, SPECIAL, INCIDENTAL, CONSEQUENTIAL, PUNITIVE OR EXEMPLARY DAMAGES INCURRED BY YOU OR ANY OTHER THIRD PARTY ARISING FROM THE USE OR INABILITY TO USE OF KINTONE OR OTHER SERVICES VIA KINTONE, INCLUDING LOSS OF COMMERCIAL VALUE/PROFITS, INTERRUPTION OF BUSINESS, DAMAGES DUE TO COMPUTER BREAKDOWN, ACCESS DELAYS OR ERRORS AND ANY OTHER COMMERCIAL DAMAGES AND LOSSES, WHETHER IT BE DUE TO ILLEGAL CONDUCT OR UNDER A CONTRACT OR ANY OTHER LEGAL BASIS. THE SAME SHALL APPLY WHERE WE HAVE BEEN INFORMED OF A POSSIBILITY OF OCCURENCE OF SUCH DAMAGES IN ADVANCE OR WHERE SUCH DAMAGES HAVE BEEN CAUSED BY ANY EVENT WHICH SHALL BE ATTRIBUTABLE TO ANY THIRD PARTY. IF YOU USE A TRIAL VERSION OR BETA VERSION OF KINTONE OR ITS RELATED SERVICES, THEN REGARDLESS OF WHETHER SUCH DAMAGES HAVE BEEN CAUASED BY AN EVENT ATTRIBUTABLE TO US OR NOT, NEITHER WE NOR A SUPPLIER OF KINTONE SHALL BE LIABLE THEREFOR.
22.2 IF YOU CAUSE ANY DAMAGES TO US OR ANY THIRD PARTY THROUGH THE USE OF KINTONE, YOU SHALL INDEMNIFY THOSE DAMAGES AT ITS OWN EXPENSE AND RESPONSIBILITY, AND MAY NOT SEEK ANY INDEMNIFICATION FROM US.
22.3 IF ANY DISPUTE ARISES BETWEEN YOU AND A THIRD PARTY IN RELATION TO THE USE OF KINTONE, YOU SHALL RESOLVE SUCH DISPUTE AT ITS OWN RESPONSIBILITY AND MAY NOT REQUEST FOR ARBITRATION, INQUIRIES OR OTHERWISE TO US. FURTHER, IN RELATION TO SUCH DISPUTE, IF WE INCUR LIABILITY AGAINST SUCH THIRD PARTY OR ANY OTHER DAMAGES (INCLUDING LEGAL FEES) DUE TO YOUR WILLFUL MISCONDUCAT OR GROSS NEGLIGENCE, WE MAY CLAIM INDEMNIFICATION ON THE AMOUNT OF SUCH DAMAGES AGAINST YOU.
23. Intellectual Property Rights
Intellectual property rights and any other rights and titles in all programs, software, services, procedures, instruments, materials, documents, trademarks and trade names constituting Kintone services, (the “Intellectual Property Rights”) shall belong to us and/or the suppliers thereof.
24.1 We may terminate this Agreement with prior notice if you fall within any one of the following conditions:
(2) have made any false representation or omission of any matter in the application form;
(3) cause interference with our business or Service System or do what is likely to cause such interference;
(4) filed or were filed a bankruptcy and any other insolvency proceeding under the United States Bankruptcy Code or any other bankruptcy laws;
(5) there is a reasonable doubt, at our sole determination, over your capacity to meet your payment obligations; or
(6) cannot be reached by us by telephone, FAX or e-mail for more than thirty (30) consecutive days.
24.2 If this Agreement is terminated, the Service Account shall no longer be available thereafter. If we request you to return or delete the Service Account you must follow such request. Any data, files and other information stored at Kintone shall no longer be available for use, access or otherwise thereafter.
25. No Assignment
You shall not assign, loan, lease, pledge or otherwise create any security interests your rights regarding your use of Kintone or other rights under this Agreement.
26. Engagement of Third Party Provider
We may engage a third party to provide all or part of its duties related to the provision of Kintone without your approval.
27. Governing Law and Arbitration
29.1 The Customer agrees to the display of its name, mark, and logo on or in connection with Kintone for the purpose of indicating to the public that Customer is a customer of Kintone Corporation, but not for the purpose of suggesting endorsement by the Customer of Kintone, Kintone Corporation or its products and services.
29.2. The Customer may request that we cease use of the Customer’s name, mark, and logo upon request to Kintone Corporation via email at email@example.com.
30. Miscellaneous Provisions
30.4 Should you find any vulnerability in Kintone services, we would highly recommend you to inform us of it.
Effective Date: February 1st, 2021
- Section 1.4 (Support) of Data Security & Operating Environment shall not apply to Nonprofit Subscription. Customer Support set forth therein are not available to Nonprofit Subscription Customers.
- Nonprofit Subscription Customers hereby acknowledge and confirm the followings: (1) technical consultation, implementation, training and other similar services are outside the scope of the Kintone services; (2) if you need such services, those will be provided as professional services for which additional fees will be charged; and (3) Kintone may, at its sole discretion, offer such or similar services to Customer, but it shall not mean that these are our express or implied contractual obligations.